Case Studies

Imprint Group has established an enviable reputation, providing the finest references for any and all services rendered. Click on the categories below to sort by service and enjoy learning more about some of our favorite programs. Check back often as we continue to add new case studies regularly!

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Special Events
team culture
Teambuilding
Things We Love
Tours & Attractions
Tradeshow
Transportation
Virtual Meeting

Pulling Off a Large-Scale Hybrid Event

The 100,000-square-foot Caesars Forum grand-opening highlighted our tiered approach to a safe and interactive hybrid guest experience for all comfort levels! With thanks to our client trusting our team and saying yes to a live event, we were able to use our hard work and creative solutions to produce an annual partner meeting that featured 130 guests in person, and 900 guests virtually, serving as a template for future hybrid events as live events continue to make their comeback!

Beaux Arts Rio Ball

For the past 11 years, National Jewish Health has turned to Imprint Group to produce the entertainment for their annual Beaux Arts Ball, a large fundraising event for the hospital. Each year involves a new theme with décor and entertainment to wow guests. This year, Imprint Group infused the Gala with the unmatched energy, sights, sounds, and textures of Brazil’s Rio Carnival. The show was delivered over three vignettes starting with a door pop and flowing through dinner incorporating singing, dancing, mixed martial arts, and more to bring the Rio Ball to life through fully custom in-house produced entertainment.

Special Event Decor Themes – Colorful Colorado

If you’re from Colorado or visit regularly, you know the only thing consistent about the weather is that it’s always changing! So, Imprint Group provided a seasonal tour of Colorado for our visiting client and their 3,500 attendees at Mile High Stadium, home of the Denver Broncos Football Club. Utilizing both the East and West club levels, we turned each concourse into a unique seasonal experience. Thus, as guests walked from concourse to concourse, they walked through a full year of the Colorado seasons!

BBYO International Convention

BBYO, the largest youth organization in the country, called on Imprint Group to produce its four-day 2019 International Convention in Denver, CO over President’s Day weekend. The convention brings together 6,000 attendees, the majority of whom are teenagers, to discuss and organize around positive change for their communities and across the globe. In a new city, with a constrained budget, Imprint set out to create a technical design fit for a younger generation and appropriate for major EDM talent, while also managing more than 262 speakers, presenters, and performers who took the main stage or led one of the 45 breakouts offered daily.

Hamilton-Inspired Show

For the 8th consecutive year, National Jewish turned to us to produce the entertainment for their Beaux Arts Ball. With 1,200 guests attend this exclusive and highly anticipated fundraising event is a unique and over-the-top entertainment experience. Our company delivered just that for this year’s “Freedom Ball” with a professional cast of 54 dancers, singers and musicians performing a customized production, including original music and choreography, to bring Broadway’s most popular musical, HAMILTON, to life for guests in Colorado. The entire show burst with the youthful and revolutionary energy focusing on America’s path to Freedom!

Destination Management Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

Entertainment Revolution

Secret Direct, an international direct marketing cosmetic company approached the Imprint Group with the challenge to engage over 3000 attendees from all over the world throughout their 3-day conference in Phoenix, Arizona. Highlighting their conference theme of Revolution was a must. With a cast of 6 drummers, 4 singers, 2 aerialists and over 20 dancers the Imprint team created five different customized performances throughout the three day conference. Supported by video elements and customized messaging these wow moments left the audience on their feet time and time again.

Best of Colorado Festivals

How do you take 1,800 guests to every major festival in Colorado in just one night? Easy, you bring those festivals to them! A spacious city park was the perfect backdrop for guests to enjoy cultural performances, distinct menu selections, native beverages and numerous entertainment elements. A local favorite took center stage at the “bluegrass” music festival, while an Olympic trampoline troop wowed guests with their high energy, high flying X-Games style performance. Strolling characters, interactive games and photo stations brought an intimacy to the event providing a memorable one-on-one experience for attendees from over 60 countries around the globe.

“The Classics – Reimagined”

“The Classics – Reimagined” theme truly transported the University of Denver’s guests into a grand library, showcasing traditional art forms in new ways. Imagine pages of a book, hand-crafted to serve as the charger at each place setting, faux stacks of books lining the perimeter walls, bars that looked like bookshelves, stacks of books as centerpieces and a chandelier dripping with book pages – all contributing to the regal, classical feel of the event. With over half of the elements created custom just for our event, our creative approach to this difficult concept created countless “wow” moments for attendees throughout the night.

Rock n Roll Band Corporate Event Production and Live Entertainment for Corporate Events Imprint Group Denver Florida Las Vegas Live Bands Interactive Entertainment Best Corporate Entertainment

Rock N’ Roll Ball

For the seventh consecutive year, our team has had the privilege of working with National Jewish Health for their annual Beaux Arts Ball. Every year we provide entertainment and creative services centered around a specific theme, and this year the theme was Rock N’ Roll. Over 1,000 guests attended this exclusive, high profile fundraising event that took place during the evening in the Centennial Ballroom of the Hyatt Regency Denver.

Winter Wonderland of Tours

Converging on Vail, CO from around the globe, Imprint Group created a customized winter tour program for nearly 100 high-tech incentive trip winners enjoying a week long Rocky Mountain experience. The first class ski program catered to all abilities with private fittings, organized group lessons and private guides for the more advanced. Variety was important for non-skiers as they enjoyed outdoor activities such as snowmobiling, dogsledding and hot-air ballooning, while those not as adventurous partook in confections classes, spa services and shopping! The vast assortment of tour options kept everyone on the go and experiencing the destination’s very best!

FOCUS on Transportation

For SEEK2015, Imprint Group sourced, planned, strategically routed and managed a total of 4,733 students on 87 buses originating from 55 campuses across the US all descending on Nashville, TN. Coaches journeyed from as far as Colorado and Connecticut tallying 76,513 miles traveled. The longest trip originated from North Dakota – more than 20 hours drive time each way, while the largest caravan included seven motorcoaches in sync from Nebraska. Working around the clock, all buses converged into a well-choreographed four-hour arrival window on New Year’s Day. Then we turned around and sent them all home again safely just four days later!

Destination Imagination

“Destination Imagination” took guests on a trip to four unique destinations, all without leaving their seats! The evening’s journey began in the airport lounge, with a custom song performed by our flight crew. With blindfolds in place, a team of 50 transformed the room to the first destination within two minutes! Much to guests’ surprise, they found themselves in Ireland amidst hues of green, new centerpieces and watching an Irish Step group as staff placed featured drinks and Irish fare in front of them. Three additional courses/transitions featuring Japan, Brazil and Ibiza continued the adventure every time blindfolds where raised!

Ignite Production

“Ignite” wowed guests with an unrivaled production and technical entertainment experience. Five screens, including squared “live canvas” feeds bookended the 1920×1080 screens, simulating a widescreen without added expense. Slow burning flame animation and a multitude of fire effects further enhance the “ignite” theme. Incorporating both flamethrowers and CO2 cannons, required three fire department officials onsite at all times. Various entertainment acts on stage tied it all together and included flamethrowers, cirque-style acts using fire elements and singers utilizing songs that relate to “fire” and “flame.” The event energized the team so much, they in turn became an “ignited” sales force.

Imprint Group Entertainment Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

Final Night Gala

Imprint Group’s challenge was to out-do the previous year’s final night gala. Since this event was in Colorado, the theme became a two-part event. The first part of the evening highlighted daytime in Colorado in the summer. Production elements, entertainment, décor and such all matched the theme as applicable. Video, graphics and media elements on screen highlighted Colorado in the summer and highlighted all there was due. The room even had a sunrise. Then in an instant, the room was transformed to Colorado in the winter. The room turned white, the sun set and the moon and stars came out and yes, it even snowed. Couple that with transformation on screens, with entertainment and décor and to even change the temperature of the room and add wind bursts, this event was produced to impact the attendees physically, emotionally and mentally and touch all their senses.

Teambuilding Challenge

Imprint Group’s challenge was to develop a a fun teambuilding experience for 150 pharmaceutical sales reps having their annual conference in New Orleans. The experience was also tasked with giving back to the community that was devastated by Hurricane Katrina. Imprint Group created an Amazing Race Team building Challenge down the French Quarter right in the heart of New Orleans. Challenges included teams building children bicycles, to setting up care packages. As a company Ortho-McNeil donated over eight thousand dollars worth of supplies, care packages and bicycles to families in the community. They created such a great relationship with the community that as a team they decided to return to New Orleans the following year and participate in the exact same teambuilding challenge.

Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

Global Kickoff

Western Union came to Imprint Group to help them produce their annual kickoff in Orlando. With space being a challenge, the team at WU looked to partner with Imprint Group to come up with the best possible solution to maximize space and ensure to not compromise the key elements of the General Session, multi-day Trade show, Team building activities and Evening Functions. The team at Imprint Group worked closely with both the WU team and the Marriott Grand Lakes team to identify the best “flow” of the event and how best to get attendees from point A to point B, and so on, in the most efficient way without causing confusion and redundancy. Imprint Group created a plan and designed production elements to maximize space while still never compromising WU’s brand and guest expectation. Imprint Group also worked closely with the multiple trade show and exhibit leads at WU to ensure their education seminars were produced properly given the space allocated. Finally, Imprint Group ensured there was a game plan in place to move attendees fluidly through the conference space and each subsequent meeting/event without confusion. The result was a conference that utilized two floors, two separate buildings and two outdoor spaces flawlessly.

Conference Communications

Imprint Group’s challenge was to create a conference app where attendees can go online and retrieve valuable information about the conference via smartphones. We worked closely with the meeting planning team at AFFLINK and came up with an app specific to the conference that included conference agenda, local information and attractions, hotel specific information including maps and diagrams, speaker bios, housekeeping notes and any other pertinent information. Our team worked with our client to provide instant updates on any changes as applicable.

Transportation Services

Imprint Group’s challenge was to provide 3,000 guests staying at multiple hotels with varying agendas and arriving over a three day period. Over six days, averaging nearly 34 motor coaches daily and 76 in one day, Imprint Group moved nearly 3,000 CCA Global attendees in, out and around Denver. With 10 internal groups, Imprint Group kept them in order – transporting them to their destinations safely and efficiently. Transportation services included scheduled airport shuttles for all attendees, on-call VIP and ADA vehicles, daily shuttle system, golf and baseball group transfers, numerous industry tours and an off-site event transfer utilizing 55 buses. 6 days. 200 buses. 114 transportation staff. Exceptional execution.

Tours and Activities

Imprint Group’s challenge was to provide Archstone-Smith’s top performers with as many choices of recreational activities as possible with considerations of varying ages, gender and athletic ability. We coordinated the following optional activities – including advance sign-ups, on-site management, round trip motor coach transfers and professional staffing:

Paintball
Horseback Riding
Rock Climbing
Mountain Biking
Shopping
Colorado Rockies Game
Golf
Whitewater Rafting
Spa Treatments
Hiking
Museum of Nature & Science

Special Carnivale Event

Imprint Group created a Latin Carnivale event for Fidelity Latin Carnivale that captures the energy of Florida’s Cuban/Latin clubs that sunny South Beach is known for…in Denver! The 700 guests let loose during this glamorous evening surrounded by signature white linens, sleek white-lit bars, chic white palms, throw pillows and lounge areas punctuated by Cuban influenced sexy reds and oranges throughout the space. The wall-mounted buffets were even highlighted as part of the decor of the event. The look and event design was integrated with the flair and entertainment of a Street Festival or Carnivale theme. Guests were greeted by an event host and cabana girls.Entertainment included a DJ, karaoke, casino games, a Latin band, cigar roller, oxygen bar and topped off with a Flamenco Show.

Imprint Group Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

National Sales Meeting

Yahoo! approached Imprint Group to produce their annual sales meeting at the Biltmore Hotel and Resort in Phoenix. The challenge was to take the event out of the norm and utilize a sleek stage design that encompassed a blend system, picture in picture and the ability to manage digital and video media in widescreen format throughout the conference.

Imprint Group’s creative team created a unique soft stage set that created a dynamic “live” stage that worked well for all sessions and final night gala needs. The media, creative content and animation helped keep the stage alive and speakers were able to truly transform their presentation and content material in a way to keep the attendees focused and engaged.

Limited Budget Success

IMPRINT was approached by a client hosting a conference for 800 guests with a limited budget who wanted a welcome event that would impress their attendees. Using the hotel’s existing white linens and rented banquet tables from the conference, our staff suggested the welcome reception turn into a “En Blanc Party,” the famous pop-up dinners that are hosted across the globe and were made famous in Paris. We enhanced the event with market lighting, white lanterns and a variety of reasonable entertainment features, including a living statue and photobooth, making the event feel special despite its reasonable cost to produce.

Creative Event Solution

Our association client wanted to host a traditional “block party” for its 650 guests staying at hotels across the city, but had no budget for transportation to an offsite location. We identified an ideal venue – an oversized parking lot located in the center of the city within walking distance from the various hotel group blocks. Additionally, we brought in a variety of food trucks, a portable stage, market lighting and hand-painted murals on temporary walls to create a fun, crowded block party atmosphere. Oversized party games, rustic décor and an interactive DJ to lead an exciting round of karaoke made this event the highest attended in the association’s previous five years of hosting the conference.

Innovative Special Event Design

EMS Software is the leading provider of meeting and room scheduling software. As they merged with a new company and set out to rebrand, they called on IMPRINT to help. They wanted a conference that would reflect the changes in the company and showcase their new vision and technical products. We re-vamped the general session to be impactful, meaningful and exciting with movement, color branding, messaging and innovative visuals. We transformed their traditional sales space into an “Innovation Lab,” a place where sales and clients could collaborate and get excited about the innovative products being launched. Branding elements were created and incorporated throughout the space to reinforce for attendees the growth and excitement around the new company.

Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group Florida Las Vegas Denver

Custom Entertainment for Convention & Meetings

LabAnswer wanted a unique experience for their convention guests, but had a small budget to work with. The IMPRINT team identified several, smaller entertainment options that would elevate their event, but not break the bank! As guests entered the event they were welcomed by our “Lab Coat Greeters” who offered them a “test tube shot,” concocted specially by a mixologist. Once guests were settled in, our “Lab Coat Drill Team” performed in a stomp style format, carrying branded clip boards, wearing custom lab coats and sang a customized song that included funny examples of what the attendees deal with on a daily basis at their jobs. Loaded with science acronyms, high energy dancing and singing to favorite pop tunes, this drill team had the attendees on their feet having the time of their lives!

Transportation

IMPRINT was approached by a third party event group requesting our expertise in providing transportation for a group of 2,000 guests for a private event at a local Orlando theme park. There were several challenges that required our years of transportation experience including limited holding space for guests prior to departure from the hotel, inadequate staging space for the number of buses needed and a short timeframe to execute the transfer. We managed the challenges through an extensive staffing plan so each bus and each group of attendees for each bus were handled personally and directed properly. The result – 40 motorcoaches loaded in 25 minutes!

Teambuilding

Pak Mail was hosting their annual sales conference and wanted to incorporate a fun element into their agenda. They had never participated in a formal teambuilding and called on IMPRINT to help. The IMPRINT creative team proposed Margarita Madness, a teambuilding that incorporates cooperation, creativity, leadership and a healthy dose of competition as teams work to create the ultimate margarita, eventually judged by a certified mixologist. By incorporating the appropriate amount of alcohol in a structured environment, guests were able to relax and interact with employees that may not have otherwise known. Pak Mail was thrilled and reported that while the activity was fun, the camaraderie that was created lasted throughout the conference!

Tradeshow Design Destination Management Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

Tradeshow Design & Brand Conference Decor

Allergan, one of the leading cosmetic lines in the world, called on IMPRINT as they prepared for their upcoming Brand Conference. They wanted a design for their tradeshow space where each line of cosmetics or skin care would be especially featured and abide by their brand style guides. A major challenge was the restricted use of any alternative color to those of their actual products or brands. Meaning no dyed linens or florals that didn’t compliment their company image. Our décor team worked diligently to understand each product line, its color and style, to create distinct spaces for each. The result was a coordinated, cohesive, high-end brand showcase.

Imprint Group Destination Management Colorado DMC and Destination Management Company (DMC) Corporate Event Planning Company Imprint Group

Event Spotlight: Last Minute Logistics Change

A long term IT client had confirmed a venue for their annual Winners Circle event. Later, their budget was slashed and they found themselves with a venue they could no longer afford with 60 days until event day. Because we have great vendor relationships and a multitude of clients looking for unique spaces, the Imprint Group team was able to re-book the initial venue for another client and find a new, more reasonably priced space for our IT client. The new space was a private airplane hanger getting ready to close down for the season who agreed to discount the rental cost for our client. As an added bonus, we added a “007” theme, meaning the jets being stored in the hangar became a part of the décor for the event. The result was a unique event and more than $15k in savings for our client.

Night Kayaking in Orlando, Florida for a Unique Experience

Guests wanted to explore a side of Orlando that not many tourists would know about. They were willing to move their tour to an evening event after a great beachside dinner and embark on one of the coolest hidden treasures (not any more) Orlando has to offer. Our bioluminescent tours! During the summer months very specific lagoons come alive after sunset with Bioluminescence. Mullets look like swimming green bottle rockets going off underwater, a manatee or stingray gives more of a ghostly glow to the illumination and when swirling your kayak paddle or drop your hand into the water, you can create wild patterns of light. The best time to go is at the darkest hours of the night to get the true “bioexperience”

Private Beach Reception

When coming to Orlando, most people don’t want to be inside a ballroom but wish they could be on the beach or near water enjoying all that Orlando has to offer. This client wanted just that! Instead of taking the beach to the guests, we took the guests to an actual beach… better yet, their own private island! Sand artists, volleyball games lead by our surfer girls, tiki torches, island music and food themed around our island flavor, this was an all- time favorite welcome reception for this group.